Archives Reproduction (Non-Fine Arts Collection)

We work with a national rights clearinghouse, Artists Rights Society (ARS) to license and monitor artwork reproduction for scholarly/commercial use. ARS follows guidelines established by the Museum, based upon standards defined by Georgia O’Keeffe herself. ARS clears intellectual property rights only; the procurement of photography is a separate function and is the responsibility of the user. The Museum makes images of artwork available through a fine arts stock photography archive, Art Resource.

The use of this form is for images from the non-fine art collection only. Requests for images of collection objects, including: art materials, personal property, library, and archival materials, and Museum owned properties, are evaluated for appropriate context. The information required on this Request to Order images form enables museum staff to locate the image(s) and grant the necessary approval.

A signed Permission to Publish form is required for publication. For publication requests, this form will be sent to you upon approval of your request to order images. It is the responsibility of the applicant to secure the necessary rights to reproduce the requested images from the copyright holder. For more information, email the Digital Experience and Rights Manager.

Request to Order Images (Non-Fine Arts Collection)

Please fill out this form if you would like to request (1) high-resolution image files and/or (2) licensing permission for images of art materials, personal property, library and archival materials, and Museum owned properties.

1. Applicant Information
Name*
First Last
Institution
Please enter in the name and address of your institution if you are making this request on behalf of your institution.
Address*
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code
Email*
Phone*
2. Requested Images
Images*
Artist Title Year Link to Image Image file needed?
Purpose of use?*
If your intended use is not listed here, it is likely that you are not required to fill out this form. Please return to the Rights and Reproductions homepage for Research Use or Media Requests.
- Print/electronic publication
- Commercial product
- Website/social media
- Exhibition use (excluding catalogs)
- TV/Film/Video
Image Location*
Where will the image(s) be featured?
Location Quantity
Scholarly/Commercial*
For print publications: Print runs exceeding 5,000 are considered commercial.
Product Retail Value*
Product Name Retail Value
3. Image Use Specifics
Project's Proposed Title*
Author's Name*
Publisher/Producer
Publishing/Release Date*
MM slash DD slash YYYY
Print Run
URL*
Link to website or social media page
Distribution*
e.g., world-wide, USA
Describe how the image(s) will be used*
Total
$0.00
4. Electronic Signature
PLEASE CAREFULLY READ THE FOLLOWING POLICY AND REGULATIONS CONCERNING PUBLICATION: 1. REQUESTS: All requests to reproduce material in the collection of the Georgia O’Keeffe Museum must be submitted in writing to the Museum and describe the intended use, including publisher/producer, expected date of publication, URL and dates of use. 2. PERMISSION: Approvals for reproduction are granted for the expressed purpose described. Any change in usage requires permission from the Museum. Permission is limited to the applicant and non-transferable, nor exclusive. Reproduction permission is only granted when this application is countersigned by a representative of the Georgia O’Keeffe Museum. Material and use fees are payable in advance. Fees may be waived at the Museum’s discretion. 3. COPYRIGHT + TRADEMARK: The Georgia O’Keeffe Museum does not assume any responsibility for infringement of copyright, trademark or of publication rights for materials held by others. The applicant assumes all responsibility for obtaining permission from copyright and trademark holders, and is subject to any claims under the Copyright Law and laws of libel as the result of publication. 4. DIGITAL IMAGE STORAGE: Permission is for one time use only and files may not be archived nor stored. 5. CREDIT: Full documentation and credit, as specified by the Georgia O’Keeffe Museum must accompany the image. 6. GRATIS COPIES: Applicant agrees to send the Georgia O’Keeffe Museum’s Michael S. Engl Family Foundation Research Center Library two (2) gratis copies of the work containing the reproduction. BY SIGNING THESE FORMS, THE APPLICANT AGREES TO ABIDE BY ALL THE TERMS, CONDITIONS, AND PROVISIONS OF THIS AGREEMENT.
Applicant*
First Last
Date*
MM slash DD slash YYYY

Artist	Title	Year	Link to Image	Image file needed?

Location	Quantity

Product Name	Retail Value

Archives Reproduction (Non-Fine Arts Collection)

Request to Order Images (Non-Fine Arts Collection)

1. Applicant Information

2. Requested Images

3. Image Use Specifics

4. Electronic Signature